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Privacy Policy

Privacy Policy

We are very pleased about your interest in our company. Data protection is of a high priority for the management of Maschinenbau Scholz GmbH & Co. KG. The use of the Internet pages of Maschinenbau Scholz GmbH & Co. KG website is possible without any indication of personal data. If however such person concerned by this wants to make use of special services of our enterprise via our website a processing of personal data could become necessary. If the processing of personal data is necessary and if there is no other legal basis for such processing we will generally ask for the consent of the person concerned.

The processing of personal data such as the name, address, e-mail address or telephone number of a person shall always be in line with the German Data Protection Regulation (Datenschutz-Grundverordnung, DS-GVO) and in accordance with the country-specific data protection regulations applicable to Maschinenbau Scholz GmbH & Co. KG (in the wording of the Federal Data Protection Act, BDSG). By means of this data protection declaration our company would like to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore the persons concerned will be informed of their rights by means of this data protection declaration.

Maschinenbau Scholz GmbH & Co. KG being responsible for the processing has implemented numerous technical and organisational measures to ensure the most complete  protection of personal data processed through this website. However, Internet-based data transmissions can always be subject to security gaps, so that an absolute protection cannot be guaranteed. For this reason every person concerned is free to transmit personal data to us by alternative means, for example by fax or letter.

Responsible Body

Responsible party within the meaning of the General Data Protection Regulation (GDPR) (hereinafter: "we/us"):

Maschinenbau Scholz GmbH & Co. KG
Rottkamp 11
48653 Coesfeld / Germany

Tel. +49 2541 / 745 - 0
Fax +49 2541 / 82741
E-Mail: info@scholz-mb.de

Data Protection Office

If you have any questions regarding the processing of your personal data or this privacy policy, please contact our data protection officer:

DSB Münster GmbH
Martin-Luther-King-Weg 42 – 44
48155 Münster
E-Mail: datenschutz@scholz-mb.de
Telefon: 0251 / 71879-0

 

§ 1 Information about the collection of personal data

(1) Hereinafter we inform you about the collection of personal data when using our website. Personal data are all data which can be related to you personally, e.g. name, address, e-mail addresses.

(2) If you contact us by e-mail the data you are providing (your e-mail address, possibly your name and your telephone number) will be stored by us in order to answer your questions. We delete the data accruing in this context after the storage is no longer necessary or we restrict the processing if there are legal storage obligations.

(3) If we use contracted service providers for individual functions of our offer we will inform you in detail about the respective processes below and we will also indicate the defined criteria for the storage period.

§ 2 Data protection provisions for business users

(1) Purposes for which the personal data are processed and the legal bases for the processing:

We are processing personal data to the extent that this is necessary for the establishment, execution, fulfilment of a contract and for the implementation of pre-contractual measures (Art. 6 para. 1 lit. b DS-GVO), execution, fulfilment of a contract as well as for the implementation of pre-contractual measures (Art. 6 para. 1 lit. b DS-GVO, e.g. in connection with the initiation, execution and handling of orders), for the fulfilment of a legal obligation (Art. 6 para. 1 lit. c DS-GVO, e.g. compliance with commercial and tax retention obligations according to § 257 HGB and § 147 AO), for the protection of the legitimate interests of the person responsible or a third party (Art. 6 para. 1 lit. f DS-GVO, e.g. storage of data for a reasonable period of time for acquisition efforts or for the assertion of legal claims and defence in the event of legal disputes) as well as on the basis of the consent of the persons concerned (Art. 6 para. 1 lit. a DS-GVO, e.g. forwarding of data to third parties, evaluation for marketing purposes or advertising by e-mail).

(2) Sources and categories of the processed personal data
We are processing personal data which we receive from you or from public sources such as trade registers, the Internet and listings or from third parties such as credit agencies or commercial credit reporting agencies or from business partners within the scope of contacting you and within our business relationship, e.g. for processing an enquiry or an order.

Relevant personal data are in particular personal data (such as surname, first name, address, bank details, invoice address, tax number or VAT ID number) and other contact data (such as telephone number, e-mail address). In addition, this may also include contract or order data (e.g. sales data, order volume), information about your financial situation (e.g. creditworthiness data) as well as data referring to your person (e.g. profession, position, tasks and responsibilities) as well as other data comparable to the aforementioned categories.

(3) Recipients or categories of recipients of the personal data

Within the company only those departments needing the data to fulfil contractual and legal obligations or to implement our legitimate interests (e.g. sales) have access to the data. Contractual processors employed by us in accordance with Art. 28 DS-GVO may also process data for these purposes, e.g. IT service providers, cloud providers and data destruction companies. All service providers are contractually obliged to treat your data confidentially.

Transmission of data to recipients outside the company is only done in compliance with the applicable data protection regulations. Recipients of personal data can be for e.g. companies in the area of logistics, service providers, suppliers, subcontractors, tax consultants, auditors, credit and financial service providers, credit rating agencies, debt collection companies, lawyers and authorities. In such cases information will be passed on to these companies or individuals in order to enable them to carry out further processing.

(4) Transfer to a third country (outside the EU / EEA) or to an international organisation:

The transmission of personal data to a third country in the context of the processing of an order is generally based on an EU adequacy decision and the signing of standard data protection clauses, taking into account contractual, technical and organisational measures to ensure compliance with the level of data protection in the EU. If the data is transferred to a third country that does not meet the above criteria, this is done in exceptional cases on the basis of a legal obligation or consent by the person(s) concerned.

(5) Period of storing personal data and the criteria for determining this period:

The required personal data are stored for the duration of the existence of warranty and guarantee claims. In addition the personal data are stored in accordance with the legally prescribed periods. Corresponding verification and storage obligations result from the German Commercial Code (HGB) and the German Fiscal Code (AO). The periods specified therein for storage and documentation are up to ten years. Data which are no longer required for the fulfilment of contractual or legal obligations will be deleted regularly.

§ 3 Data protection regulations for applicants

(1) Purposes for which the personal data are processed and the legal bases for the processing:
We process the data which you sent us in connection with your application in order to check  your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application procedure.

The legal basis for the processing of your personal data in this application procedure is primarily § 26 BDSG. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permitted.

Furthermore we may process personal data about you if this is necessary to fulfil legal obligations (Art. 6 para. 1 lit. c DS-GVO, e.g. reimbursement of travel costs) and to defend legal claims asserted against us from the application procedure. The legal basis for this is Art. 6 para. 1 lit. f DS-GVO; the legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). If there is a need for longer-term storage (e.g. for further vacant positions or positions that become vacant), this is done on the basis of your consent in writing (pursuant to Art. 6 para. 1 lit. a DS-GVO).

As far as special categories of personal data within the meaning of Art. 9 (1) DS-GVO are voluntarily provided within the scope of the application procedure, their processing is additionally carried out according to Art. 9 (2) lit. b DS-GVO in connection with Section 26 (3) BDSG (e.g. severely disabled characteristics). If special categories of personal data within the meaning of Article 9 (1) of the Data Protection Regulation are requested from applicants as part of the application process, they will also be processed in accordance with Article 9 (2) (a) of the Data Protection Regulation in conjunction with Section 26 (2) and (3) sentence 2 of the Federal Data Protection Act (e.g. health data if these are required for the exercise of the profession).

(2) Sources and categories of the processed personal data
We process personal data which we receive from you or from recruiters as part of the application process such as master personal data (name, address and other contact details, date and place of birth, nationality), bank details (for the purpose of reimbursing travel expenses), qualification documents (e.g. certificates, evaluations and other proof of training), IP addresses and photographs.

(3) Recipients or categories of recipients of the personal data:
Applicants may send us their applications by e-mail. Please note however that e-mails are generally not encrypted and applicants must ensure that they are encrypted themselves. We cannot therefore accept any responsibility for the transmission route of the application between the sender and receipt on our server and we therefore recommend to use the transmission by postal service.

After receipt of your application your data will be reviewed by the Human Resources (HR) Department. Suitable applications are then made available internally to the persons responsible for the respective open position and if necessary also to the works council. In principle only those persons in the company have access to your data who need them for the proper process of our application procedure.

Furthermore personal data are processed on our behalf on the basis of contracts in accordance with Art. 28 DS-GVO (order processing), this applies in particular to host providers or providers of applicant management systems. In the context of the application process, recruitment agencies may also be commissioned. All service providers are contractually obliged to treat your data confidentially.

Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfil legal obligations or if we obtained your consent.

(4) Transfer to a third country (outside the EU / EEA) or to an international organisation:
The data are exclusively processed in data processing centres in the Federal Republic of Germany. A transfer to a third country will not be done and is not intended.

(5) Period of storing personal data and the criteria for determining this period:
If no employment relationship is established following your application, we store applicant data for a maximum of six months from receipt of the rejection decision so that we can answer any follow-up questions about the application and can comply with our obligations to provide evidence under the Equal Treatment Act. This does not apply if legal provisions are in opposition to the deletion (e.g. archiving of travel reimbursements in accordance with tax law requirements for up to 10 years), if further storage is necessary for the purpose of providing evidence or if you expressly consented to longer storage. In the event that you have given your consent to a longer storage of your personal data, we will transfer your data to our applicant pool. The data will be deleted after one year.

If you are accepted for a position in the course of the application process the relevant and necessary data will be transferred from the applicant data system to our personnel data system. 

§ 4 Data protection information for online meetings with "Cisco WebEx Telekom

Hereinafter we inform you about the processing of personal data in connection with the conduct of online meetings using the video conferencing tool of "Cisco WebEx Telekom".

(1) Responsible:

Maschinenbau Scholz GmbH & Co.KG is the responsible party for data processing directly related to the implementation of "Online Meetings".

If you call up the "Cisco WebEx Telekom" website, the provider of "Cisco WebEx Telekom" is responsible for data processing. However calling up the Internet page is only necessary for using "Cisco WebEx Telekom" in order to download the software for use.

If you do not want to use or if you cannot use the "Cisco WebEx Telekom" App you can also use "CISCO WebEx Telekom" via your browser. The service will then also be provided via the "Cisco WebEx Telekom" website.

(2) Purpose of the processing

We use the tool "Cisco WebEx Telekom" to conduct telephone conferences, video conferences and webinars (hereinafter: "online meetings"). "Cisco WebEx Telekom" is a service of Cisco Systems, Inc.

(3) Legal basis for data processing:

As far as personal employee data of Maschinenbau Scholz GmbH & Co. KG are processed, § 26 BDSG is the legal basis for the data processing. If, in connection with the use of "Cisco WebEx Telekom", personal data are not required for the establishment, implementation or termination of the employment relationship, but are nevertheless an elementary component of the use of "Cisco WebEx Telekom", the legal basis for data processing is Art. 6 Para. 1 lit. f DS-GVO. In these cases our interest is the effective execution of "online meetings".

As far as the processing of personal data in the context of the online meetings is necessary for the fulfilment of a contract to which you are a party or for the implementation of pre-contractual measures which are carried out upon your request, Art. 6 para. 1 lit. b) DS-GVO serves as the legal basis for the processing of personal data.

If no contractual relationship exists, the legal basis is Art. 6 (1) lit. f DS-GVO. Also here our interest is the effective conduct of "online meetings".

If video and audio recordings are exceptionally necessary, this is done exclusively on the basis of the consent given by you in accordance with Art.6 para. 1 lit. a) DS-GVO.

(4) Nature and scope of data processing:

We use "Cisco WebEx Telekom" to conduct "online meetings". If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent. If it is necessary for the purpose of recording the results of an online meeting, we will record the chat content. However, this will not usually be the case.

Automated decision-making within the meaning of Art. 22 DS-GVO is not used.

The following personal data are the subject of processing when using "Cisco WebEx Telekom", whereas the scope of the data also depends on the data provide by you before or during participating in an "online meeting":

User details (registration information): e.g. user name, activation and conference codes, email address, first and last name, company, organisation ID, participant IP, profile picture (optional).

Configuration and communication data: e.g. device name, IP address, geo data, time zone, activity logs, hardware type.

Conference information: e.g. date, time, duration, number of participants, dial-in method, diagnostic information

Text, audio and video data: You may have the opportunity to use the chat function in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device as well as from any video camera of the terminal device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Cisco WebEx Telecom" applications.

(5) Recipients / Transfer of Data:

With regard to the processing of personal data in connection with participation in "online meetings", as a matter of principle no data is passed on to third parties unless they are intended to be passed on. Please consider that the contents of "online meetings" as well as personal meetings are often used to communicate information with customers, interested parties or third parties and are therefore intended to be passed on.

Other recipients are Telekom Deutschland GmbH on the basis of a service contract and Cisco Systems Inc. as a subcontractor.

(6) Data processing outside the European Union:

Cisco Systems, Inc. has its headquarters in the USA. Part of the processing of personal data collected when using WebEx therefore is done in the USA. Telekom Deutschland GmbH has agreed standard contractual clauses with Cisco Systems, Inc. which provide suitable guarantees in accordance with Article 46 of the Data Protection Regulation. The data are also encrypted during transport via the Internet and they are therefore protected against unauthorised access by third parties.

(7) Storage period:

Your personal data which we process within the scope of your use of "Cisco WebEx Telekom" will generally be deleted as soon as it is no longer required for the purposes for which they were collected. A requirement for storage may exist in particular if the data are still required in order to fulfil contractual services, to check and grant or ward off warranty and, if applicable, guarantee claims. In the case of statutory retention obligations of 6 years or 10 years according to commercial and tax law, deletion only comes into consideration after expiry of the respective retention obligation. If and insofar as the processing is based on your consent the data will only be stored until you revoke your consent, unless there is also another legal basis for the processing.

§ 5 Collection of personal data upon visiting our website

(1) Our website is hosted by the company Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen. In the case of mere informational use of the website, e. g. if you do not register or otherwise transmit information to us, we only collect the personal data which your browser transmits to our server. If you wish to view our website we collect the following data which are technically necessary for us to display our website to you and to ensure its stability and security (legal basis is Art. 6 para. 1 p. 1 lit. f DS-GVO):

  • IP-address
  • date and time of the inquiry
  • time zone difference from Greenwich Mean Time (GMT)
  • content of the request (concrete page)
  • access status/HTTP-status code
  • data volume transmitted in each case
  • website from which the request comes
  • browser type
  • operating system and its user surface
  • language and version of the browser software

(2) In addition to the data mentioned above cookies are stored on your computer when you use our website. Cookies are personal data records that are managed by the browser when a visited website is called up on the user's terminal device and are thus stored there. As a result, certain information are sent to the site that sets the cookie (in this case by us). Cookies cannot execute programmes or transfer viruses to your computer. They serve for making the internet offer more user-friendly and effective.

§ 6 Rights of the person concerned

(1) You have the following rights in respect of personal data relating to you:

  • The right to obtain information:

In accordance with Art. 15 DS-GVO you have the right to be informed whether we are processing personal data about you, for what purposes we are processing the data, which categories of personal data we are processing about you, to whom the data may have been forwarded, how long the data may be stored and which rights you are entitled to.

  • The right of correction:

In accordance with Art. 16 DS-GVO you have the right to request the correction of inaccurate or incomplete personal data stored by us without delay in accordance with Article 16 DS-GVO

  • The right to deletion of data:

You have the right to request the deletion of your personal data stored by us in accordance with Article 17 DS-GVO unless the processing is necessary for exercising the right to free speech and to information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims.

  • The right to restriction of data processing:

You have the right to request the restriction of the processing of your personal data in accordance with Art. 18 DS-GVO, as far as the correctness of the data is disputed by you, the processing is unlawful, but you refuse its deletion and we no longer need the data, but you need it for the assertion, exercise or defence of legal claims or you have lodged an objection to the processing in accordance with Art. 21 DS-GVO.

  • The right of objection against data processing:

You have the right to revoke your consent at any time in accordance with Art. 7 (3) DS-GVO. This means that we may no longer process the data based on this consent in the future.

  • The right to data portability:

In accordance with Article 20 of the GDPR you have the right, under certain conditions, to receive the personal data which concern you and which has been provided to us in a structured, common and machine-readable format and you have the right to transfer this data to another responsible party.

For the justification, fulfilment or implementation of an employee relationship or business relationship as well as for pre-contractual measures we generally do not use fully automated decision-making in accordance with Art. 22 of the GDPR. If we should use these procedures in individual cases we will inform you separately or ask your consent if this is required by law.

(2) Is there an obligation to provide data?

Within the scope of the application procedure, contractual relationship or the initiation of a contract, you must provide the personal data which are required for the recording, realisation and termination as well as for the fulfilment of the associated contractual obligations or which we are legally obliged to collect. Without these data we will usually not be able to carry out the necessary pre-contractual measures or the contractual relationship with you.

(3) Separate information about your right of objection according to Art. 21 DS-GVO

Pursuant to Art. 21 (1) of the DS-GVO, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6 (1) (f) of the DS-GVO (data processing on the basis of a consideration of interests).

If you object we will no longer process your personal data unless we can present compelling legitimate reasons for the processing which override your interests, rights and freedoms or if the processing serves for the purpose of asserting, exercising or defending legal claims.

If the data processing is carried out for the purpose of direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising in accordance with Art. 21 (2) of the German Data Protection Act (DS-GVO); this also applies to profiling, in as far as it is connected with such direct advertising. If you object to the processing for the purpose of direct advertising we will no longer process your personal data for these purposes.

If you wish to exercise your right of objection or other data subject rights, a notification in text form is sufficient. You can write to us or contact us by e-mail.

(4) You have the right to contact the supervisory authorities regarding a data protection complaint. The supervisory authority responsible for us is the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia.

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen

Kavalleriestr. 2-4

40213 Düsseldorf / Germany

Telephone: 0211/38424-0

Fax: +49 211/38424-10

E-mail: poststelle@ldi.nrw.de

§ 7 Matomo

(1)  For statistical evaluation of visitor accesses, our website uses the web analysis service Matomo. Our Matomo installation does not store any cookies on your end device and anonymises your IP address so that we cannot identify you as a user.

The usage information recorded (including your abbreviated IP address) is only transmitted to servers used by us and stored for usage analysis purposes.

With Matomo, no data is transmitted to servers that are beyond our control.

The information collected about your use of this website will not be passed on to third parties.

Our interest in and purpose of data processing lies in the optimization of our website, the adaptation of the content and the improvement of our offer.

The interests of the users are sufficiently safeguarded by the anonymization.

(2) Purpose of data processing

We use the collected data for statistical analysis of user behaviour, for the purpose of optimising the functionality and stability of the website.

(3) Legal basis

The legal basis for the use of Matomo is our legitimate interest according to Art. 6 para. 1 p.1 lit. f DS-GVO.

Our interest in and purpose of data processing lies in the optimization of our website, the adaptation of the content and the improvement of our offer.

The interests of the users are sufficiently safeguarded by the anonymization.

For more information on Matomo, please click here:

https://matomo.org/privacy-policy/